Exhibitions "different things to diffenents people"

Exhibitions are not a big deal if your marketing planning is well. Exhibitions are best face to face marketing strategy for your business.You can directly interact with people also can identify that what they need. exhibitions are the prime opportunity to promote your new product and company.
Here we would like to share some steps for Exhibitions.

Experts team members -

The people you choose to represent your company must be enthusiastic in marketing, good in client interactions. Team member should have vast knowledge about new products and company services. Never let anyone turn up to your stand that doesn’t know why they’re there and what their specific role is.

Objective of exhibitions -

Your exhibition's target may be anythings like as to build up your company image  increase number of customers, no. of orders and may be only for new products  promotions. It is only by setting objectives that you can measure the success of your strategy.

Choose the right exhibitions locations -

Choosing the right exhibitions space is the most important decision. There are many options to selecting the right exhibition space, so its a good plan to obtain a floor of the exhibition venue at the earliest opportunity. Your exhibitions stand must near by in crowd areas, in corner side and have enough space for people.One thing you should always remember In exhibitions floor " If all neighbor are from same industries this might detract from your stand ."

Captivate people - 

When it comes to attracting visitor, seating areas, food and drink and innovative spaces can offer to visitors welcome. In this duration you can tell them their company services and your new products information. 

Promotion new products - 

You can also promote your products or services along with this exhibitions. You can tell them what's so new in your products how its worth full as compare to other company's product.

 New brochures -

Always check your brochures details. You should always use new brochure it must define your company services, portfolio and contact  information.

 Make it fast -

 If they ask any information about company, send it as soon as you possibly. Tell them your services in brief and can also ask what product do you like most in our exhibition.

Feedback form -

You should keep a feedback form for the peoples who visited your exhibitions. feedback will helps in your business improvement.



 
For more assistance or knowledge keep yourself updated with 3 elements events

You can also request for a quotation just call us @9784982222 or email your requirements @ info@3elementsevents.com

A little things to become corporate event planner

As an corporate event planner for over vast experience, we’ve found the most successful way for staying organized when planning a corporate event is to come prepared with what I deem the holy grail of the events world – a corporate event survival guide. Everyone can use a touch up. If you’re an event professional, you need to follow these steps to stay on top of your game and get the edge with all the greatest and latest info of all event trends and news.

Stick to the plan - 

Take Action – With the entire event vision in mind, execute with detailed precision and timing. Once all of your lists are made, start by taking action section by section.

Choose good location - 

A survey conducted by event management company destination hotels & resorts found that venue rates are no longer the clear-cut feature in determining which hotel to pick for a meeting. Instead, location has become a top priority, as more and more event planners are incorporating cultural aspects of their destination into their meeting agendas (especially when it comes to hosting off-site outings, dinners, etc.) If possible, choose your venue by seeking a promising location first – then narrow it down based on rates and availability.

All Information right and in details -

You should manage all information related to event in details. What are your event goals and objectives? Set firm dates, coordinate with company, determine a budget, negotiate proposals for venues and hotels, and confirm an event agenda. Checklists for the elements will be extremely lengthy if well organized.

Flexible meeting space -

Conference facilities are becoming more flexible during on-site events, much to the appreciation of meeting planners everywhere. The best venues offer conveniences such as movable partitions, furniture and planters that make spaces more useful and attractive.

Team building activities - 

Team building continues to be a strong industry trend, and activities that include unique ways to motivate, inspire, and build camaraderie with colleagues are growing.

We don't remember days we remember movements -

Visitors consist of the venue, location, mood and style of your event. Attendees pay attention to every single aspect of events, believe it or not, so when planners take the time to improve on the energy created at events, it doesn’t go unnoticed.

 For more assistance or knowledge keep yourself updated with 3 elements events 

You can also request for a quotation just call us @9784982222 or email your requirements @ info@3elementsevents.com

8 Basic Things You Should Keep In Mind While Planning an event

Event management is not every one's cup of tea and definitely never a piece of cake.  Today with the advancement in the technologies you may find thousands of options for any event management there are hundreds of things that could go wrong. Learning the nuances of managing an event is crucial if you are looking to host a successful event. Effective event planning is essential. Be it social events like Parties and weddings or corporate events like Annual General Meetings and Product launch parties, a proper event management system has to be in place.

Here are 8 things to keep in mind when you are planning for an event:

 1. Not all events are the same!
A classic mistake by event managers would be to think the same way for all events. Each event is different and requires different and innovative thinking. You cannot actually manage to perform the same things for two different types of events. Hosting a corporate event requires you to have a complete know how of protocols and procedures. On the other hand, managing a concert requires you to have knowledge about sound systems and various other resources too.

2. Trying to cut minor costs which could result in potential failures
We all know that event budgets can be some of the saddest things in the world, but this doesn’t mean that you should neglect things that might come back to haunt you during your event. Just consider the risk in cutting minor costs during your planning process – you don’t want to make a decision you will later come to regret.

 3. Have you obtained the necessary permits to hold your event? 
Whether or not you are required to apply for a Special Events Permit will depend on your community, town, or city law. This should be the first thing you look into. Some communities require that you file a permit for any event over 1,000 attendees while some may request an application for any event over 10. There may also be a threshold number at which police presence is required to ensure the orderliness of your guests. Your best method is to contact your city council or local government so that they can inform you of any special requirements for holding an event in the area. 
4. Set a Budget, and Stick To It
Corporate events especially weddings and grand celebrations can be very expensive, and just like any other event; you may find yourself wanting to add additional items to your master list closer to the event date, which may not have been in your set budget.
Make a budget and stick to it. If you think you may have “wish list” items that will pop up closer to the time of the event, add those items in with your set budget from the very beginning. Aim to never exceed the set amount you have budgeted for from day one.
If you overspend on flowers or other decorations, then you must cut back from something else on your list. Be flexible with yourself, and prioritize the big spend items and must-have items first on your budget, knowing that those have to be paid for, as opposed to “wish list” items that can get cut at anytime.
5. Prepare and arrange correctly
Hosting an event requires you to understand your responsibilities. All organizers should know their duties perfectly so that nothing is missed out. More, you need to be careful about the arrangements, especially proper technical equipment's.  You do not want the mike to go off in the middle of a performance, do you?
6. Adhere to the rules
Before you organize an event, you might need to take permissions or ask your event manager to do so, from all the authorities or follow a certain procedure. Remember to complete all the formalities and adhere to all legal rules so as to avoid any complications.
7.  Don’t you panic!
One of the worst things that could happen is that you panic if something goes wrong. Things do not always go right even if you do meticulous event planning. Event Management requires a good amount of planning and an ability to shred off the most difficult of situations with a smile on your face. Even if anything goes wrong during the event, instead of fretting over it, try to make sure everything else goes right!
8. Anticipate Challenges
No wedding or any event, however well planned by the best event planners, will ever come off perfectly. Expect something to go not as planned, and when it does, Day-of logistics can and do sometimes get overlooked, so as the event planner be sure to triple check your checklist no matter what. Keep yourself cool at all times, and have a back-up plan to your back-up plan.
9. MOST IMPORTANTLY: Deliver your best
 For list of our detailed services of event management in Jaipur visit us @    http://www.3elementsevents.com/   
To request a quotation call us @ 9784982222 or just e-mail your requirements @ info@3elementsevents.com

5 great tips for a Great Launch party

Planning, promoting and hosting a tech event is no easy feat. It takes the organizational skills of a school teacher and a masters degree in crisis management. But who doesn’t love a good startup party or launch party? 
The creativity. The buzz! The free booze. The hype!  
  
Here are few tips from 3 Elements Events , an event management company from Jaipur, Rajasthan. We have been going on with lot of practice and trust us , we personally believe launch parties are a much hectic event than others which requires lots of work. Your launch party success will somewhere define where you stand in the market with the business you are offering.

1. Find a great venue 
2. Make them go WOW with an attractive unique invitation
3. Make an estimate of the budget and your audiences.
4. Don't forget the final touchings and always be well prepared with a back up 
5. Define the purpose and set a scene that is unique

Please write us if you find them useful, we welcome any advises or opinions if any.

4 things to check on your Event Planning Checklist 8-10 weeks Before

It’s 8 to 10 weeks before the eve of your event, and you feel like you have all the time in the world. Unfortunately, time is a devious phenomenon and tends to sneak up on you. That’s why it's crucial to prioritize your event planning checklist before it’s too late and you develop a stress-induced ulcer. LOL :D
Set Your Goals:

Without goals, you're aimless, and it’s to create them early on in the planning process. But without knowing your target audience it's hard to set even nonspecific goals. After all, there’s a big difference between organizing a networking event for executives and a birthday party for toddlers. One may get away with a Disney princess theme; the other may not. All jokes aside, your target audience will set the stage and the strategies for your marketing campaign.Once your intended audience is confirmed, it's critical to readdress your goals and make sure they're specific and attainable. The broader your goals, the harder it will be to keep them within your grasp and steer your team. By clearly stating them and getting your entire team on board, it will be much easier to throw a successful event.
Determine the Budget:

A budget makes your goals more concrete, and thus, more attainable. You may have all these grand ideas, but you need to be realistic. That chocolate fondue fountain may be out of your reach, but this is where the input of your team is most necessary. They can help you not only estimate cost, but make room for fees that you might have overlooked. For instance, where your venue is concerned, you should make sure that you track not only rental fees, but also any additional cleaning and equipment fees.
Other expenses may be attributed to transportation, decor expenses, and entertainment. Maybe your event has attendees traveling from far away and requires an airport shuttle or a coach bus. Additionally, events are often decorated with color themes, centerpieces and flowers, so put aside some of your budget your aesthetic purposes. And entertainment can be very costly depending on the audio-visuals and equipment you need.
Another large expense is catering, and these costs can account up to 30 percent of your budget. So carefully create an event menu that satisfies all your attendees. Additionally, there's no need to go above and beyond by providing your guests a three-course dinner, but consider the type of event you're planning first because finger food may more than suffice!
Lastly, don’t forget a contingency fund. Depending on how big your event is, this should include up to 20 percent of your budget. Despite careful planning and estimating, costs usually exceed what you originally planned. In the best case, you’ll have a small amount left over. Otherwise, this should keep you from exceeding your budget.
Select a Venue:

The venue will most likely be the biggest expense of your event, so it’s important to select one early on. Make sure to look around for hot or off-season rates. And always try to negotiate the venue rates price before settling. Also make an attempt to have your venue add a little extra for your money -- like hotel group discounts, free shuttle services, or complementary breakfasts.
When choosing a venue, don't be afraid to get creative. Your event doesn’t have to take place in a typical conference room, but opt for one outdoors like a rooftop, garden, or patio. Certain hotels allow you to use their lobby or patio for free if it’s connected to a bar, so consider that option. Just keep in mind the number of attendees you have and that there's nearby parking!
Pick Your Vendors:

Once you've set your goals, determined your budget, and chosen your venue, you can start making an inventory of the vendors you want at your event. A lot of research should go into this to ensure both satisfying and safe food options. Look for vendors with great reviews and recommendations by many people.
Once you’ve picked your vendors, it’s important to put down on paper what exactly you expect from them in the form of a checklist. Both of you should have a copy of this checklist to prevent confusion or any miscommunication. It’s also of paramount importance that you draft a detailed official contract with each vendor. Where your checklist is an informal draft of your wishes, the contract will legally cover you in case something goes wrong.
Don't Wait!

All the above points take time- usually more time than you'd think. These steps should be considered at least a couple months in advance to be safe. Save yourself and your team unnecessary stress by planning early to ensure an event people will talk, tweet, and Facebook about for weeks to come.